Visitor management

Visitor management

Modern visitor management is far more than a digital guest list. It integrates security, convenience, and efficiency into a single system, ensuring professional management of building traffic.

Modern visitor management is far more than a digital guest list. It integrates security, convenience, and efficiency into a single system, ensuring professional management of building traffic.

  • Manage the flow of users, visitors and building entrances

  • Synchronize identity management with physical access control

  • Welcome visitors and contractors with the best possible visitor experience

  • Eliminate manual processes

  • Manage the flow of users, visitors and building entrances

  • Synchronize identity management with physical access control

  • Welcome visitors and contractors with the best possible visitor experience

  • Eliminate manual processes

  • Contactless self-service check-in terminals

  • Easy pre-registration

  • Reporting and real-time insights

  • Easy connection to your building management system for access control

  • Contactless self-service check-in terminals

  • Easy pre-registration

  • Reporting and real-time insights

  • Easy connection to your building management system for access control

Core Capabilities

Core Capabilities

Pre-registration and invitation

Employee portal:

Employees can register visits in advance via a web portal or app

Email invitations:

Guests will receive an email with all important information (arrival time, QR code for check-in, directions, etc.). This ensures a smooth arrival process.

1. Pre-registration and invitation

Employee portal:

Employees can register visits in advance via a web portal or app

Email invitations:

Guests will receive an email with all important information (arrival time, QR code for check-in, directions, etc.). This ensures a smooth arrival process.

Mobile Check-in and Check-out

Self-service terminals (kiosks):

Visitors can register their check-in contactlessly at a tablet or terminal by entering their data or scanning a QR code

Automated data collection:

The software automatically records arrival and departure times as well as all necessary visitor data

2. Mobile Check-in and Check-out

Self-service terminals (kiosks):

Visitors can register their check-in contactlessly at a tablet or terminal by entering their data or scanning a QR code

Automated data collection:

The software automatically records arrival and departure times as well as all necessary visitor data

Notifications and communication

Instant notification:

The host will be notified in real time via email, SMS or push notification as soon as the visitor arrives.

Status overview:

The reception team has an overview of expected, present and already departed visitors at all times

3. Notifications and communication

Instant notification:

The host will be notified in real time via email, SMS or push notification as soon as the visitor arrives.

Status overview:

The reception team has an overview of expected, present and already departed visitors at all times

Security and Compliance

Integration with physical access control system to issue visitor badges or QR codes for access to specific areas

The software can print visitor badges with the necessary information (name, company, host)

Visitors can sign security regulations or non-disclosure agreements on their mobile devices

In an emergency (e.g. fire), the system can create a real-time list of all people present at the touch of a button

Compliance with data protection guidelines through the secure storage and automatic deletion of visitor data after a defined period

4. Security and Compliance

Integration with physical access control system to issue visitor badges or QR codes for access to specific areas

The software can print visitor badges with the necessary information (name, company, host)

Visitors can sign security regulations or non-disclosure agreements on their mobile devices

In an emergency (e.g. fire), the system can create a real-time list of all people present at the touch of a button

Compliance with data protection guidelines through the secure storage and automatic deletion of visitor data after a defined period

Administration and reporting

–Visitor dashboard: A central dashboard provides an overview of all visits and visit activities

–Reporting and analysis: The software allows you to create reports on visitor frequencies, visit times and other relevant data

–Contractor and service provider management: Some systems offer special functions for managing external employees and their access rights

5. Administration and reporting

– Visitor Dashboard: A central dashboard provides an overview of all visits and visitor activities.

– Reporting and analysis: The software allows you to create reports on visitor frequencies, visit times, and other relevant data.

– Contractor and service provider management: Some systems offer special functions for managing contractor employees and their access rights.

Hardware Options for Your Visitor Management

Choose the ideal terminal for your reception area – from elegant tablet mounts to fully integrated self-service kiosks.

Option 1: The “Slim” Tablet-Point (Ideal for Modern Offices)

  • Design: Minimalist white design with a sleek, slender stand.

  • Application: Perfect for quick check-ins in representative entrance areas or coworking spaces.

  • Hardware: Optimized for use with Apple iPad or Samsung Galaxy Tab.

  • Advantage: Minimal footprint that blends discreetly into any interior design.

Option 2: The “Elo Wallaby Pro Professional” (High-Performance Terminal)

  • Design: Robust floor-standing housing in matte black with integrated technology.

  • Application: High-traffic reception areas, logistics centers, or public buildings.

  • Highlights:

    • Integrated receipt printer (optional for visitor badges).
    • Dedicated space for QR code scanners for fast check-out.
    • Solid base for maximum stability.

  • Advantage: An all-in-one solution that securely conceals cables and peripherals inside the housing.

Option 3: The “Premium” Enterprise Terminal (Maximum Ergonomics)

  • Design: Ergonomically tilted widescreen display on a solid, modern pedestal.

  • Application: Exclusive corporate headquarters or high-security areas requiring comprehensive data protection briefings to be signed directly on the device.

  • Highlights:

    • Generous touch display for superior readability.
    • Premium craftsmanship for a first-class “User Experience” at the first point of contact.
    • Space for expansions such as ID card scanners or RFID readers.

  • Advantage: A highly professional appearance that underlines the prestige of your company.

Feature GOOD (Slim Tablet-Point) BETTER (Elo Wallaby Professional tm) BEST (Premium Enterprise)
Target Group SMEs, Coworking, Design Studios Logistics, Retail, High-Traffic Corporations, High-Security Areas
Core Hardware Consumer Tablet (iPad/Samsung) Professional All-in-One PC Enterprise Kiosk Computer ZEBRA
Display Size 10″ to 11″ 22″ to 24″ 22″ (High-Brightness)
Badge Printing External (via Wi-Fi/Bluetooth) Integrated inside the housing High-End (Native ZPL support)
Durability Elegant & Lightweight Industrial Standard Military-Grade Components
Scanner Tablet Camera Dedicated 2D Built-in Scanner High-Speed Professional Scanner
IT Management Standard (MDM required) Professional (EloView) Enterprise (Zebra DNA)
Power Supply Hidden Power Adapter Internal Power Supply PoE+ Capable (Single cable)
Design Vibe “Lifestyle & Minimalist” “Functional & Solid” “Premium & Architectural”

For more informatione, click here!

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Interested?

Interesse?

Let´s get in Touch!
Let´s get in Touch!

Interested?

Interested?

Let´s get in Touch!
Let´s get in Touch!