Visitor management

Visitor management

Modern visitor management is far more than just a digital guest list. It combines security, convenience, and efficiency in a single system, ensuring that the flow of people in buildings is professionally managed.

Modern visitor management is far more than just a digital guest list. It combines security, convenience, and efficiency in a single system, ensuring that the flow of people in buildings is professionally managed.

  • Manage the flow of users, visitors and building entrances

  • Synchronize identity management with physical access control

  • Welcome visitors and contractors with the best possible visitor experience

  • Eliminate manual processes

  • Manage the flow of users, visitors and building entrances

  • Synchronize identity management with physical access control

  • Welcome visitors and contractors with the best possible visitor experience

  • Eliminate manual processes

  • Contactless self-service check-in terminals

  • Easy pre-registration

  • Reporting and real-time insights

  • Easy connection to your building management system for access control

  • Contactless self-service check-in terminals

  • Easy pre-registration

  • Reporting and real-time insights

  • Easy connection to your building management system for access control

Main function

MAin functions

Pre-registration and invitation

Employee portal:

Employees can register visits in advance via a web portal or app

Email invitations:

Guests will receive an email with all important information (arrival time, QR code for check-in, directions, etc.). This ensures a smooth arrival process.

1. Pre-registration and invitation

Employee portal:

Employees can register visits in advance via a web portal or app

Email invitations:

Guests will receive an email with all important information (arrival time, QR code for check-in, directions, etc.). This ensures a smooth arrival process.

Mobile Check-in and Check-out

Self-service terminals (kiosks):

Visitors can register their check-in contactlessly at a tablet or terminal by entering their data or scanning a QR code

Automated data collection:

The software automatically records arrival and departure times as well as all necessary visitor data

2. Mobile Check-in and Check-out

Self-service terminals (kiosks):

Visitors can register their check-in contactlessly at a tablet or terminal by entering their data or scanning a QR code

Automated data collection:

The software automatically records arrival and departure times as well as all necessary visitor data

Notifications and communication

Instant notification:

The host will be notified in real time via email, SMS or push notification as soon as the visitor arrives.

Status overview:

The reception team has an overview of expected, present and already departed visitors at all times

3. Notifications and communication

Instant notification:

The host will be notified in real time via email, SMS or push notification as soon as the visitor arrives.

Status overview:

The reception team has an overview of expected, present and already departed visitors at all times

Security and Compliance

Integration with physical access control system to issue visitor badges or QR codes for access to specific areas

The software can print visitor badges with the necessary information (name, company, host)

Visitors can sign security regulations or non-disclosure agreements on their mobile devices

In an emergency (e.g. fire), the system can create a real-time list of all people present at the touch of a button

Compliance with data protection guidelines through the secure storage and automatic deletion of visitor data after a defined period

4. Security and Compliance

Integration with physical access control system to issue visitor badges or QR codes for access to specific areas

The software can print visitor badges with the necessary information (name, company, host)

Visitors can sign security regulations or non-disclosure agreements on their mobile devices

In an emergency (e.g. fire), the system can create a real-time list of all people present at the touch of a button

Compliance with data protection guidelines through the secure storage and automatic deletion of visitor data after a defined period

Administration and reporting

–Visitor dashboard: A central dashboard provides an overview of all visits and visit activities

–Reporting and analysis: The software allows you to create reports on visitor frequencies, visit times and other relevant data

–Contractor and service provider management: Some systems offer special functions for managing external employees and their access rights

5. Administration and reporting

– Visitor Dashboard: A central dashboard provides an overview of all visits and visitor activities.

– Reporting and analysis: The software allows you to create reports on visitor frequencies, visit times, and other relevant data.

– Contractor and service provider management: Some systems offer special functions for managing contractor employees and their access rights.

For more informatione, click here!

For more information click here!

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